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Setting up Computers for Business


 What are the steps involved with setting up computers for business?

This is a picture of three people who are setting up computers for business

This all depends on what type of set up you have? Are they all networked together? Are they a stand alone machines? Are they in a terminal server environment?

Most small businesses will use a stand alone system where each computer runs its own software and is not part of a network.  This is not a bad idea to keep costs down when setting up computers for business.

Most medium and large sized companies use a network, meaning they have a domain controller that the computers are hooked up to. When using a domain controller, you can setup DHCP and DNS, to hand out IP addresses and resolve names. It is a very good idea to set your business up this way so you can control the security easier. Also, you can share documents, printers, applications, etc, which is important to think about when setting up computers for business.

There are a couple ways to go about setting up computers for business on a network. One way is to have each computer have their main programs running on each individual computer and then connect it to the network to utilize the shared resources. The problem with this set up is usually you will have to install some of the main programs on each individual computer. Also, you will have users saving documents to their computer for quick access instead of saving to a shared location on the network. If the computer crashes you have lost everything.

Having a good backup can save you sometimes, but you would need to back up each individual computer. Backing up each computer can create a storage and time problem. Even if you do use a backup, you will still need to install the programs you are using on the local computer before you can use it again. If you don’t have a backup and lose everything on the original computer, you will have to start over from scratch.

Another more effective way is to set up the computers on a network is to have a terminal server. A terminal server allows you to have multiple people log into a central server that is running all the programs you need and it is connected to storage servers that allow you to save documents. If a computer or node goes down, you are not losing everything on the local computer. All you will need to do is install a node or inexpensive computer back into the system. Then the users log back in and you are up and running again without the time to set up a new station. If a computer quits working and it is a computer using RDP (Remote Desktop), you can replace the computer with an inexpensive computer and set up the RDP on the new computer and you are back in business.

When setting up computers for business or a new user to a terminal server, make sure you have written down a list of the software that is on the PC or terminal server so you know what you need to put back on the computer. It is also a good idea to document the steps so if you are not there someone else can jump in and set up a computer in a pinch.



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About Mark Hill

Mark Hill joined Sound Telecom in 2009. During his tenure, he has overseen every position within Sound Telecom's Information Technology Services group. Mark is now Sound Telecom's IT Supervisor. Mark oversees the company's entire IT infrastructure on a 24/7/365 basis. This includes the Spokane, Seattle and Denver facilities. Mark began his career in project management. He completed his IT degree in Spokane as an ITT Technical Institute graduate where he received a Bachelor of Science in Information Security Systems along with a minor in Networking Infrastructures. Mark is also a United States Navy veteran. He is a regular weight lifter and bodybuilder and enjoys spending time with his family.