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How to Forward Your Voice Mail to Your Email

 

It’s not only possible to forward your voice mail to your email, but it is actually easy and advisable as there are plenty of benefits to connecting your messages.

Image of a cell phone and a man that learned how to forward your voice mail to your email

Before you learn how to forward our voice mail to your email, here’s a little background information to help it all make sense. Voice mail messages are typically stored as analog .wav files. This is basically an electronic version of a sound wave. For many years, voice mail systems  would record an incoming message and make that available to the user on a recorded storage device such as a tape player. However, for about the past 15 years, voice mail systems have been storing voice mail messages electronically. Once a voice mail message is converted into an electronic file format, it can easily be converted into other formats accessible via the web and….your email account.

In order to forward your voice mail to your email account, you must first have a voice mail system that has the ability to record incoming messages electronically, saving those messages in a .wav file format. A  Solaxis voice mail system or another similar service is a great way to have all your voice mails recorded electronically. However, you can contact your local phone service provider to ask them if they offer this. Second, your voice mail system must have the ability to connect to the Internet. Once you find that it does, forwarding electronic voice mail messages to your email inbox is very easy to do.

The Solaxis voice mail system, for example, records incoming voice mail messages and gives its users the option to keep their voice mail messages stored online or to have them forwarded automatically to the user’s email account as an attached .wav file or “link” to the source message. There are other services like Google Voice that also allow you to set up your account to have your voice mails be sent to your email.

There are many advantages to having voice mails stored as .wav files and kept accessible via email. Attorneys, for example, keep stored voice mail messages any time they get a call from one of their clients. This allows them to build a case history and store messages for an unlimited amount of time. Other professionals will have voice mail attachments forwarded to their email inbox so that they can re-forward that attachment to others to listen to. Lastly, having your voice mail forwarded to your email inbox gives your voice messages a new form of portability and access that they did not have before.

Voice mail and email have become very, very compatible. There are a myriad of reasons why  you should move your voice messaging system into the 21st century and get it connected with your email. Do yourself a favor and forward your voice mail to your email.

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This entry was posted in Business, Technology, Voicemail and tagged , , , by Brian Gabriel. Bookmark the permalink.

About Brian Gabriel

As the Call Center Manager for Sound Telecom, Brian is responsible for overseeing the daily operations and long term success of the company while managing a variety of inbound customer support programs. He also has a hand in taking care of the Solaxis services division. Prior to joining Sound Telecom, Mr. Gabriel held management positions with several prominent Internet Services companies including XpenseWise.com and Greatfood.com. Brian started his career in advertising and sales before moving to Washington State. He joined AEI Music in 1995 and supervised their international customer service department and technical support call centers. Brian received a Bachelor of Arts degree in Journalism with a minor in Spanish languages from San Diego State University. Brian teaches adult education at his church and actively supports Christian ministries.